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Office Manager, Accounts and Reception Assistant

  • Salary: £22000 - £25000 per annum + + bonus
  • Location: Maidenhead
  • Job type: Permanent
  • Job reference 37154

Our client, a leading international IT company are currently seeking a Office Manager, Accounts and Reception Assistant to assist with invoicing, expenses credit control and office facilities.

Key Areas of Responsibility:

  • Managing reception, telephone calls and visitors to the business
  • Supporting Finance activities, managing shared mailboxes, preparing purchase orders, scanning of purchase invoices, processing purchase invoices and employee expenses, credit control etc.
  • Supporting the management team with general administration, as required
  • Maintaining the appearance and functioning of the office - managing meeting rooms, catering, equipment service/repair, cleaners etc.
  • General operation of the kitchen in order to offer staff a conducive environment
  • Managing car parking facilities and operation of security and access controls
  • Supporting HR activities, especially in cases of induction
  • Contract management, ensuring customer contracts are signed, scanned and filed
  • Ordering and organising stationery, business cards, kitchen supplies etc.
  • Incoming and outgoing post, couriers, deliveries etc.
  • Trained in fire and first aid, and ensuring health and safety processes are observed

Essential Skills and Personal Attributes:

  • Ability to establish immediate rapport with clients, business partners and other visitors
  • Proficient in office applications such as Microsoft Outlook, PowerPoint, Excel and Word
  • Experience of using Sage 200 would be ideal
  • Able to manage own time efficiently and to prioritise
  • Discreet, with the ability to handle confidential information sensitively
  • Polite and professional manner when handling calls, greeting visitors and engaging with colleagues
  • Attention to detail
  • Flexibility to be able to handle a variety of situations and a varying workload
  • A highly proactive approach to organizing and managing general administration and support for the different business teams

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training and skills that they identify. If you do not hear from us within 5 working days from your registration, please accept our apologies but we are unable to help you on this occasion.

Bucks and Berks Recruitment is an equal opportunities employment agency and employment business that is serious about its compliance with legislation. Bucks and Berks is acting as an Employment Agency in relationship to this role (if the vacancy is for a permanent position) or is acting as a Recruitment Business in relationship to this role (if the role is for a temporary position).