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EA to VP Europe

  • Salary: £30000 - £35000 per annum + bonus plus benefits
  • Location: High Wycombe
  • Job type: Permanent
  • Job reference 37531
This vacancy has now expired.

Our client, a global market leader with a small European HQ in High Wycombe, is looking for an experienced and confident EA to support the VP of Europe and the CFO.

The role is pivotal to the smooth running of the business and requires somebody experienced in complex travel schedules, strong diary management skills and a high level of attention to detail.

They also need to be able to deliver on the role with calmness, maturity and a sense of authority.

Our client offers excellent benefits including 25 days holiday.

Key Responsibilities

  • Travel - organise travel and associated visas. Provide information of available alternatives and options where requested, provide a detailed itinerary and liaise with the Executives whilst travelling to ensure that support is always to hand.
  • Diary Management - schedule and manage appointments intelligently and effectively and follow-up with any necessary actions
  • Inbox Management - manage the inboxes of the Executives. The level of management required will vary according to the individual supported
  • Telephone calls - screen all calls and take detailed messages/action where appropriate
  • Plan and assist in the preparation of Board meetings, including collation and distribution of Board packs, slides and logistics of the meetings.
  • Assist the CFO in Company Secretarial work as required
  • Prepare documents, spreadsheets and PPT presentations as required
  • Filing - intelligent filing of papers, reports and emails, ensuring the Executives are organised efficiently
  • Organise management meetings and ensure all meeting logistics run as planned
  • Take and distribute action minutes post-meeting and follow-up on action points
  • Maintain and update the central photo library
  • Maintain the databases as required and assist in quarterly reporting

Skills and Experience

  • Proven experience of operating at this level
  • Extremely proficient in Microsoft Outlook, Word, Excel and PowerPoint
  • Experience of supporting board level Executives
  • Experience of dealing with third parties such as banks, investors and Non-Executive Directors
  • Ability to build relationships at all levels, both internally and externally

Competency and Personal Attributes

  • Flexible, can-do attitude
  • Pro-active and high level of initiative
  • Highly organised
  • Sets and achieves high standards
  • High attention to detail
  • High standards of personal presentation
  • Excellent communication skills
  • Calm and discrete
  • Ability to prioritise and manage workloads
  • Ability to quickly resolve problems without needing supervision

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training and skills that they identify. If you do not hear from us within 5 working days from your registration, please accept our apologies but we are unable to help you on this occasion.

Bucks and Berks Recruitment is an equal opportunities employment agency and employment business that is serious about its compliance with legislation. Bucks and Berks is acting as an Employment Agency in relationship to this role (if the vacancy is for a permanent position) or is acting as a Recruitment Business in relationship to this role (if the role is for a temporary position).