Events Co-ordinator


  • Permanent
  • Windsor, Berkshire
  • Salary: £30000 - £35000 per annum
  • REF: 3321
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We are recruiting for an Events Co-ordinator to join our client, a non for profit members’ organisation linked to the medical industry, based in Windsor.

This is a truly exciting opportunity to be part of an exciting organisation.

The main purpose of this role is to co-ordinate the planning and delivery of the flagship Annual Meeting, Innovation Summit and other specialist events that arise. The Events Coordinator will provide consistent and high-quality project management and logistical delivery, working under the direction of the Events Director, in order to shape dynamic events and maximise revenue.

Main Duties and Responsibilities will include

  • Development of the Annual Meeting and events activities to ensure an outstanding and innovative experience for all attendees
  • Coordination of the bidding process, selection and evaluation of event agencies, suppliers and other sourced services
  • Co-ordination with in-house events team: facilitation of weekly team meetings, ensuring adherence to event timetables, deadlines and schedules in order to guarantee the provision of high-quality services
  • Maintenance of high-quality and dynamic relationships with all parties both in-house or outsourced
  • Coordination of cost and revenue management under the supervision of the Events Director
  • Co-ordination of strategic event marketing and communications plan in consultation with the Events Director and marketing and communications agency
  • Management of event announcements across social media platforms, e-blasts, publications including online and print newsletters, websites, video and filming projects and event signage
  • Co-ordination of and attendance at site meetings as required both in the UK and overseas
  • Develop and re-enforce mutually beneficial relationships with suppliers, partners, colleagues
  • Liaison with Industry sponsors and/or contractors pre, during and post events

This role requires someone educated to graduate level, highly organised with superb communication skills and the ability to work well under pressure with 3 years experience in Events.

Salary is £35k plus excellent benefits. Hybrid working (3 day home, 2 days in the office).

Essential skills and experience include:

  • Ability to provide effective project management and organisation support across multiple, complex, cross organisational groups and projects
  • Excellent written communication skills with a high attention to detail
  • Excellent interpersonal skills with the ability to confidently build and develop effective working relationships with a wide range of individuals
  • Strong organisational skills and experience in events organisation
  • Ability to maintain good relationships with all event stakeholders
  • Experience of working to fluctuating deadlines and resilient under pressure
  • Used to working independently and ability to organise and prioritise own workload effectively
  • Excellent problem solving and analytical skills, with the ability to identify potential problems and resolve them effectively and independently as possible
  • Proficient in the use of IT and online applications
  • Experience in marketing and communications with proficiency in the use of social media to market, promote and analyse results in order to promote event activities
  • Commitment to working collaboratively and flexibly as part of a team
  • Able to travel overseas to site meetings and events

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training, and skills. If we do not have anything suitable, we will not keep your CV for more than 30 days.

As an equal opportunity employer, Bucks and Berks Recruitment is committed to the equal treatment of all current and prospective employees and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply.

Consultant Details

Lucy Cameron

Principal Consultant