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Facilities & Estates Administrator

  • Salary: £20000.00 - £25000.00 per annum
  • Location: Amersham
  • Job type: Permanent
  • Job reference J188

An excellent opportunity has arisen to join a registered charity based near Amersham to ensure the delivery of quality and effective administration for the estates and facilities office. If successful you will be responsible for assigning works, health and safety compliance as well as helpdesk support, contract data and budget management.

Our client offers excellent benefits and an early finish on a Friday!

Key Duties

  • Primary point of contact for all users who contact the Estates and Facilities team via the helpdesk, email telephone or in person
  • Provide a professional and reliable helpdesk and support service to all departments, ensuring a timely response and prioritising and actioning requests, as appropriate
  • Manage third party contractors to ensure they deliver services in a timely manner and in accordance with original brief
  • Raise and issue estates' related purchase orders for all departments on site, ensuring invoices received are reconciled correctly
  • Attend contractor review meetings, highlighting any service issues or issues that require attention
  • Attend H&S meetings / all other meetings as required
  • Ensure scheduling of quarterly, biannually and yearly maintenance visits, i.e. fire alarms, gas safety certificates etc
  • Process and manage RMRs (requests for maintenance and repairs); maintain appropriate records in order to provide management information/weekly analysis regarding the status of such requests
  • Maintain effective working relationships with external contractors ensuring compliance, i.e. risk assessments/methods statements in place

Key Skills

  • Educated to GCSE Grace A-C in Maths and English, or equivalent
  • Confident and proficient IT skills including MS Office and database experience
  • Demonstrable previous admin experience in an estates department, or similar, including contract management
  • Previous demonstrable experience in a customer facing role and excellent customer service skills
  • Previous experience of using an electronic helpdesk
  • Experience of accurate data input/data analysis

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training and skills that they identify. If you do not hear from us within 5 working days from your registration, please accept our apologies but we are unable to help you on this occasion.

Bucks and Berks Recruitment is an equal opportunities employment agency and employment business that is serious about its compliance with legislation. Bucks and Berks is acting as an Employment Agency in relationship to this role (if the vacancy is for a permanent position) or is acting as a Recruitment Business in relationship to this role (if the role is for a temporary position).