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Office Administrator

  • Salary: £20000.00 - £24000.00 per annum
  • Location: Marlow
  • Job type: Permanent
  • Job reference J992

Our client, a small yet highly successful media company, is seeking an outgoing administrator to join them.

Reflecting the size of the business, the successful applicant will have to demonstrate strong administration skills, be proficient at Word, Excel and PowerPoint, but most importantly have the enthusiasm and outgoing personality to adapt to the pace of the environment. Excellent telephone and people skills are a prerequisite.

This role is pivotal in the smooth running of the office and is a very busy role.

Duties include

  • Open post - distribute to recipients
  • Answer all telephone calls - help or take messages or put through to voice mail.
  • Back-up role in the preparation of monthly distribution of market intelligence Reports including download of data, pie chart analysis and emailing direct to client.
  • Entry of media orders onto Adserve - run off daily
  • Printing of Adserve media schedules after every change
  • Amending of schedules on Excel (as and when required)
  • Updating research into Excel and PowerPoint
  • Weekly scanning of items for digital library
  • Filing of media schedules
  • Electronic distribution of invoices, remittance advices and statements as required
  • Provision of refreshments for meetings
  • Full allocation of purchase orders from clients onto booking system
  • Ordering of all stationery and office products
  • Purchase of office supplies, including milk, coffee etc (Booker & Supermarket)
  • Tidying of small kitchen and operation of dishwasher daily.
  • Filing of all magazines into media library and media information
  • Preparation of presentations in PowerPoint
  • Personal assistance to account handling team

It would be useful to have experience on purchase ledger invoice entry as role in future may involve

  • Entering of Purchase Invoices onto Purchase Ledger
  • Resolving accounts queries
  • Occasional credit chasing

Skills/Experience

  • Excellent telephone manner - to sound professional and friendly
  • Must be numerate
  • Must be accurate
  • Must be able to work under pressure and prioritise workload
  • Must have excellent working knowledge of Microsoft Office including Outlook, Word and Excel and Power Point
  • Must possess a "can-do" attitude to undertake any task
  • Experience in an admin role and should enjoy all aspects of administration/organisation including filing, photocopying, ordering supplies

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training and skills that they identify. If you do not hear from us within 5 working days from your registration, please accept our apologies but we are unable to help you on this occasion.

Bucks and Berks Recruitment is an equal opportunities employment agency and employment business that is serious about its compliance with legislation. Bucks and Berks is acting as an Employment Agency in relationship to this role (if the vacancy is for a permanent position) or is acting as a Recruitment Business in relationship to this role (if the role is for a temporary position).