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PA for Implementation

  • Salary: £30000 - £35000 per annum
  • Location: Windsor
  • Job type: Permanent
  • Job reference 37482

You must be detail oriented; have a professional demeanour; strong organisational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.

Key Responsibilities:

  • Complex diary management, scheduling meetings across a wide geographical range.
  • Phone coverage (screen and route) for assigned departmental personnel
  • Maintain attendance tracking
  • Assist in calendar scheduling for assigned executives
  • Support key marketing events, usually 2 to 3 days working off-site with some travel involved (historically 2 per year)
  • Create and submit expense reports in a timely manner for assigned executives
  • Raise Purchase Orders and reconcile invoices
  • Schedule requested meetings, conference and video calls
  • Assist in planning events
  • Establish and maintain strong working relationships with other PAs and Administrators
  • Maintain office supplies as needed
  • Maintain department specific contacts (customers, vendors, contractors…etc)
  • Book travel arrangements and distribute itineraries for assigned executives
  • General document management (filing, faxing, scanning, printing…etc)
  • Proof read correspondence as requested
  • Maintain a variety of reports as directed
  • Organise catering for internal meetings
  • Compiling department specific materials and collateral as needed
  • Reception coverage upon request
  • Distribute mailings
  • Provide administrative cover for the EA to the UK Country Manager and admin support to different departments as needed
  • Inform manager of staff life events (birth, marriage…etc)
  • Special administrative projects as requested
  • Report general office maintenance needs to Facilities (Spills, lights out...etc)

Qualifications:

  • Associate Degree or relevant experience
  • Proven ability to work in a high volume, fast-paced environment
  • Ability to communicate effectively whether via verbal or written communications with all levels of the organisation
  • Possess high level of organisation skills, flexibility, and strong attention to detail
  • Good proofreading and grammatical skills
  • Ability to work under pressure
  • A highly reliable, personable, energetic, professional attitude; willingness to do what it takes to get the job done correctly and on time
  • Advanced knowledge of Word and Excel is required

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training and skills that they identify. If you do not hear from us within 5 working days from your registration, please accept our apologies but we are unable to help you on this occasion.

Bucks and Berks Recruitment is an equal opportunities employment agency and employment business that is serious about its compliance with legislation. Bucks and Berks is acting as an Employment Agency in relationship to this role (if the vacancy is for a permanent position) or is acting as a Recruitment Business in relationship to this role (if the role is for a temporary position).