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Senior Executive Assistant

  • Salary: bonus plus benefits
  • Location: Marlow
  • Job type: Permanent
  • Job reference J456
This vacancy has now expired.

Our client, an international pharmaceutical company based in Marlow, is looking for a Senior EA to provide high level secretarial and admin support to key leaders on a day to day basis for all telephone, travel planning, business trips, diary management, meeting co-ordination, presentation support and any ad hoc projects.

The successful individual will be confident, a diplomatic negotiator and used to working in either the pharma sector or a heavily regulated international business.

**PLEASE ONLY APPLY IF YOU HAVE PHARMA EXPERIENCE OR HAVE WORKED IN A HEAVILY REGULATED INTERNATIONAL COMPANY**

Our client is offering an excellent salary above market rate plus annual bonus and a fantastic benefits package.

Key Responsibilities

  • Support business with planning, and organisation of customer events and meetings as well as Department and Management meetings
  • Build and maintain relationships both externally and internally within the region to ensure effective communication and efficient implementation of departmental activities
  • Provide assistance and back up to other business areas in peak periods or absence
  • Ensure a good working knowledge of business products, customers and members of the team to be able to support day to day operations tasks efficiently as directed by SVP/VP's with minimum supervision
  • Preparation of high quality documents including presentations and meeting action points
  • Handle day to day routine distribution of mail, basic tasks, and other routine operations
  • Manages all aspects of travel and transportation requirements including flights, hotels, ground transport (hire cars, car parking, taxis as required) and control of tickets prior to departure
  • Maintain diary schedules and calendar (Outlook)
  • Accurate preparation and submission of monthly expenses reports.
  • Provide support with ad hoc projects and tasks as requested

Skills/Experience

  • Extensive Senior PA experience, likely to include board level support
  • Excellent organisational, co-ordination and communication skills
  • Very good IT skills including Word, PowerPoint and Excel
  • Both a team player and the ability to work on own initiative
  • Reliability, accuracy and precision
  • Dynamism and ease working under pressure in rapidly changing environment
  • Ability to work to tight deadlines
  • Interpersonal skills in communicating and dealing with all levels of organisation, especially senior executive level customers in multi cultural environment

Please note that we will only contact those candidates that we assess as suitable for the positions we have currently available based on their experience, training and skills that they identify. If you do not hear from us within 5 working days from your registration, please accept our apologies but we are unable to help you on this occasion.

Bucks and Berks Recruitment is an equal opportunities employment agency and employment business that is serious about its compliance with legislation. Bucks and Berks is acting as an Employment Agency in relationship to this role (if the vacancy is for a permanent position) or is acting as a Recruitment Business in relationship to this role (if the role is for a temporary position).